Workforce Management

Definition

What is Workforce Management?

Workforce Management (WFM) is a method of strategically maximizing staff efficiency to ensure that all resources are in the proper position at the right time. Workforce management also enhances the quality, performance, and competitiveness of call center employees.

Organizations are now using workforce management systems and tools to improve operational efficiency in a systematic way. It involves human resource management, performance, training management, preparation, data gathering, procurement, budgeting and planning, scheduling, and research.

Besides job morale and preparation, workforce management also emphasizes how businesses can engage with workers. A good workforce management approach includes online preparation and supervisor-based coaching. It ensures that staff is up to speed with the expertise for their jobs.

Importance of Workforce Management

Workforce management focuses not only on employee performance and scheduling but also on how businesses should invest in their workers. Workforce management is also critical to the company management. It allows a company to guarantee that they have adequate employees available to support their clients and if their employees have the expertise and skills to do so. Workforce management helps monitor the day-to-day success of workers and easily recognizes opportunities for change.

Various BPO firms in the Philippines provide solid WFM strategies that involve online training and expert outsourcing advisory to ensure employees are up to date on the latest skills for their job. With the help of Outsource Accelerator, you can request three free quotes from trusted offshore staffing providers in the country.

 

What is Workforce Management?
What is Workforce Management?

Outsourcing FAQ

What is Teammates?

What is a Teammate?

A teammate, or agent, in the call center industry, is a customer service representative who interacts with the customers on behalf of the organization. They answer queries, resolve customer issues, handle complaints, walk customers through basic troubleshooting, and provide information about products and services.

A CSR teammate works under the management and supervision of a team leader, who is in charge of handling their team members, resolving interpersonal conflicts, providing additional necessary training and coachings, and reporting their team’s progress.

Call center teammate

In the Philippines, a call center agent/teammate can earn somewhere between $500 to $600 per month. In a typical call center environment, they are expected to work at least eight hours a day, for five days a week.

Outsource Accelerator provides you the best customer service outsourcing companies in the Philippines, where you can save up to 70% on staffing cost. We have over 3,000 articles, 200+ podcast episodes, and a comprehensive directory with 700+ BPOs… all designed to make it easier for clients to learn about, and engage with, outsourcing.

 

What is Distributed Workforce?

What is a distributed workforce

A distributed workforce refers to a company’s framework where employees have different options and means of working. A company might have a small in-house core team, several remote teams, and some that can render in-house and remote work. Some companies also have mobile employees that go to different locations for their tasks.

Communication is an important aspect of a distributed workforce. They should be able to communicate with each other and collaborate with the use of different tools and software for file sharing, work chat, and screen monitoring.  

Distributed workforce companies

Some companies operate in a distributed workforce. Most of them are Software as a Service (SaaS) companies such as Automattic, which operates 100% remotely. Whereas, some companies, have specific remote positions offered, mostly in engineering and software development.

What is Remote Employee?

What is a remote employee?

A remote employee is someone that usually works outside the office or in a remote location. Unlike a freelancer, they are employed in a single company rendering either a fully remote work or a combination of in-house and remote. They usually work in a different city, while often some work in a different country altogether.

Some remote employees receive larger salaries and benefits than their in-house counterparts. Depending on the location, their salaries may be cheaper but sufficient to where they are located. Companies with a distributed workforce even provide allowances consumable in a coworking space or a home office.

Remote employee management

Nowadays, businesses can easily hire and manage remote employees with the help of appropriate tools and software. Some websites allow businesses to hire remote employees online easily and securely. They can now train and collaborate with their remote employees through tools like Skype, Slack or Asana to name a few.

What is Business Process Outsourcing (BPO)?

What is Business Process Outsourcing BPO?

Business Process Outsourcing (BPO) is the engagement of services from a third-party provider. BPO uses various technology-enabled services to hasten the delivery of services. The business activities could be back-office such as, but not limited to, payroll, accounting, human resources, or front office jobs like customer service, sales, and marketing, etc. In the case of content providers, these business activities could mean hiring writers, remote editors, or virtual assistants.

BPO speeds up processes and enhances efficiency. Companies that outsource some of their business activities use their time on core services and competencies. With this shift in focus, companies improve their current processes that may result in improved customer satisfaction. BPO helps companies divert their resources to more critical business strategies. Often, companies find it impractical to hire a full-time position in-house because of the cost associated with doing so.

How does Business Process Outsourcing work?

When a business engages an external specialist to manage and operate some of its internal processes, it's referred to as business process outsourcing. Such ‘processes’ include customer service, accounting and finance, or sales. It is different from hiring an agency to do specific tasks, as the outsourcing provider (BPO) is more concerned with the ongoing production of labour-intensive tasks, instead of the higher-level strategy and guidance.

Now, business process outsourcing has broadened and is more akin to staff augmentation, or staff leasing.

What are the benefits of business process outsourcing?

There are many benefits to outsourcing, as well as some downsides and risks. The common benefits include:

Cost savings: significant savings of up to 70%, leveraging the lower global salaries Global market: access to a bigger employment pool of talent Global presence: having operational across the globe increases trade opportunities Flexible workforce: reduces internal local labour and employment compliance obligations Leverage skill: leveraging the skills of other specialist companies Focus: enables the client company to focus on their core functions

 

Business process outsourcing examples

The business process outsourcing sector is a vast industry, generating over $200bn annually, and employing many millions of people worldwide. Some examples include:

Big enterprise

Facebook and Uber outsource many of their operational functions, including content moderation for Facebook, and customer service for Uber

Medium-size businesses

A medium business with 50-500 staff might outsource the labour-intensive accounting and finance functions to a team in the Philippines.

Small business and entrepreneur

It is common for small business owners to have a Virtual Assistant (VA) working for hem full time, remotely from the Philippines.

What are the different types of BPO?

The type of business process outsourcing can be characterised by their specialisation, location, and size.

Generalist or specialist BPOs

Business process outsourcing is in the human resources and professional services sector. However, their services extend across all industries. The majority of BPOs are generalist, in that they offer a full range of professional services, although some specialise in certain verticals (ie accounting, or animation).

Location

Business process outsourcing typically operates form developing nations such as the Philippines, India, and Colombia. They typically have cheaper cost-of-living and bigger populations. Different locations offer different advantages.

Size of BPO

The bigger BPOs employ more than 250,000 people. They are huge, global operations. Medium-sized BPOs range from 500-5,000 staff and offer a full range of services. The smaller BPOs might have 1-500 people.

Functions of business process outsourcing

Collectively, business process outsourcing provides any kind of staffing solution. Common functions of BPO include:

Finance and accounting: operational, technical and specialist functions Healthcare: various functions of the backend of the healthcare and health-insurance industries Creative and content: everything from post-production of Hollywood movies to newspaper and website content Tech, IT and development: network management, web and app development and maintenance Sales & customer support: ongoing sales and customer operational support and delivery Marketing: ongoing marketing, communication and branding activities Talent and HR: externalising the management of company HR, recruitment and compliance Administration: general business administration and operational activities Top BPO companies in the world's top outsourcing hubs

A wide range of BPO companies in different parts of the world provide utmost services to their Western and local clients. Many of them have even earned awards and recognitions by award-giving bodies due to their performance on both the roles they take and on their way of taking care of the employees.

Check out the top BPO companies in several outsourcing destinations below:

Top BPO companies in the Philippines Top Indian BPO companies Top South African BPO companies Business Process Outsourcing (BPO) services

Outsource Accelerator is the most trusted source for independent information & advisory for Business Process Outsourcing (BPO). We have over 4,000 articles, 200+ podcast episodes, and a comprehensive directory with 700+ BPOs… all designed to make it easier for clients to learn about, and engage with, business process outsourcing.

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