10 Best free BPM software tools to automate your workflow
What is the best free BPM software?
The best free BPM software depends on your needs, but strong options include Bizagi Modeler, Process Street, and Integrify, which all offer free features or trials.
- Free BPM tools help you create, edit, and automate business processes.
- Some are open-source, while others offer free trials.
- The right pick depends on your team size and goals.
List of BPM software tools
Whether you want free BPM software or a paid plan, the search can feel confusing. So it helps to know what to look for first.
It takes time to weigh cheap versus costly. For example, how many features do you actually need? Also, do you need extra training just to use it?
Still, several free BPM software options work well, even for enterprise use. Some are open-source. Others come as free trials, with the goal of selling you a fuller product later.
What is business process management (BPM) software?
BPM.com defines business process management as:
“A discipline involving any combination of modeling, automation, execution, control, measurement and optimization of business activity flows, in support of enterprise goals, spanning systems, employees, customers, and partners within and beyond the enterprise boundaries.“
In simple terms, BPM software lets you create, edit, and automate business processes. So it can work for one user or for a large enterprise.
These tools help with many jobs. For example:
- Managing hundreds of business workflows
- Process automation
- Task management and automation
- Workflow management
- Process management
In short, they help optimize workflows in a company. So this kind of business software can boost your growth and efficiency.
Using free BPM software in the outsourcing industry
Business process management software is a big part of the business process outsourcing industry.
If you outsource any work, you likely deal with remote teams. So these teams need well-documented processes to succeed. Without the right steps, remote teams can fail.
Integrating BPM software in customer service
Let’s look at an example. Say you use free BPM tools in an outsourced customer service team.
Outsourcing customer service agents is very common. So any serious company will set standard operating procedures. As a result, agents learn the right steps for each customer query.
A BPM platform helps you streamline complex work. So you can offer better service and save time. In addition, it cuts the failure rate by turning hard workflows into simple tasks.
Outsourced customer service agents often face a few problems:
- Communication can be hard if English is not the agent’s first language.
- Complexity grows when your product needs special knowledge to grasp.
- Compliance takes work, since policing your policies can eat up time.
Free BPM software or a paid plan can address all three:
- Communication gets simpler because key info sits in the process document.
- Complexity drops because the process breaks the problem into simple steps.
- Compliance gets easier through approvals, task assignments, and automated alerts.
So you can assign complex work to virtual assistants. As a result, they finish tasks well above their pay grade. That is the power of process management.
The 10 best free BPM software tools
There is a lot of BPM software out there. Here is a breakdown of the best free BPM software available right now.
1. Bizagi Modeler
Bizagi Modeler is a free BPM platform for single users. So you can build, optimize, and publish process diagrams.
It is one of the more diagram-focused tools on this list. In fact, it leans heavily into BPMN (Business Process Model and Notation). It also has a handy cloud-collaboration space. So you can store and work on processes from one central place.
As a result, it helps improve compliance and stays user-friendly. In short, Bizagi Modeler is a great, affordable pick for smaller teams into process modeling.
2. Process Street
Process Street is an easy-to-use BPM tool. It aims to automate processes and make them fast for teams everywhere.
So you can manage your team’s processes and SOPs from a clean interface. You can also build dynamic checklists and share them with your team.
Process Street has a strong free option. In addition, it offers paid plans for more users and features. Conditional logic and dynamic due dates make it easy to build responsive processes.
Another perk is the huge library of premade templates. For example, there are checklists for client onboarding and hotel management to ISO auditing, marketing, and improving processes.
3. Integrify
Integrify is a BPM solution for large enterprises. It uses automation to streamline work that often needs a lot of human input. There is also a focus on integration through an open REST API.
Integrify uses process flow diagrams for mapping. So there is a small learning curve. However, it should be easy for anyone with a basic grasp of BPMN. It also offers a limited free trial. For larger teams that want a scalable mapping tool, this may be a good fit.
4. FlowForma
FlowForma is the go-to no-code BPM tool for Office 365 integration. In fact, it is an award-winning Office 365 app. So it suits companies with fixed systems that need to link with Office 365.
FlowForma offers a range of process products under one umbrella. These include:
- FlowForma Engage (a business vetting process)
- FlowForma Connect (a workflow integration tool)
- FlowForma Simplify (reusable forms you can build yourself)
- FlowForma Collaborate (a team collaboration tool)
- FlowForma Decision (decision-making software)
- And about a half dozen more
So FlowForma is a strong suite of BPM tools. However, with so much on offer, the learning curve can be steep. Still, it is one of the best BPM platforms for large enterprises. A free trial is also available.
5. Pega
PegaSystems offers a case lifecycle management tool for building business apps. So you can build a process flow using their outcome-driven case framework. Each case is defined by its stages, which match the way people talk about their work.
For each stage, there is a separate list of tasks. In short, it works like processes within processes. So it can be powerful for complex, linked workflows. Pega also has a robotic process automation (RPA) tool for simple tasks. Pricing is tailored to each client, and a free trial is available.
6. Signavio
Signavio offers a complete business transformation suite. So you can build process models with tracking and editing on one platform. It comes with several BPM-related products, such as:
- Signavio Process Manager
- Signavio Workflow Accelerator
- Signavio Process Intelligence
- Signavio Collaboration Hub
There is also a free trial available. So it is a good pick to test for large organizations and enterprise use cases.
7. Nintex
Nintex is a workflow automation tool. It shines for its Intelligent Process Automation (IPA) features. Its approach is people-driven design, with a focus on collaboration and process improvement.
So Nintex can streamline complex work using logic parameters. It also offers other integration options. In addition, a free trial is available to test the platform.
8. Agiloft
Agiloft is an agile enterprise software suite. It includes a BPM tool with custom rules, task templates, and collaboration features. So you can roll out processes quickly.
Here, “agile” means quick, adaptable, and resourceful. It does not refer to a software development method. Agiloft also offers a free option for businesses that need less functionality. Paid plans are available for more features.
9. Interstage
Fujitsu Software Interstage is an agile BPM tool. It offers advanced BPMN features for complex enterprise apps. What makes it stand out is its Automated Process Discovery technology. So it helps users spot inefficiencies and pick which processes to improve.
It also offers process analytics tools, like Business Activity Monitoring to track KPIs. Pricing is not listed on the site. However, a free trial is available on request.
10. BPMApp
BPMApp is a business process management tool from 500apps. It helps automate repetitive tasks. So it speeds up and saves time in business processes.
BPMApp also helps you assign the right people to the right tasks. As a result, it cuts real-time mistakes and streamlines your workflow. In addition, you can monitor your main operations in real time and make quick changes. A free trial is available to get you started.
Frequently asked questions about free BPM software
What is free BPM software used for?
Free BPM software helps you create, edit, and automate business processes. So it can manage workflows, tasks, and approvals without a paid plan.
Is free BPM software good enough for enterprises?
Often, yes. Many free tools and trials work well even for large teams. However, big enterprises may need paid plans for more users and features.
What is the difference between free and open-source BPM tools?
Free tools may limit features or users. Open-source tools let you access and change the code. So they offer more control for technical teams.
How does BPM software help outsourcing teams?
It turns complex work into simple, clear steps. So remote teams and virtual assistants can follow processes and cut mistakes.
How do I choose the right BPM software?
First, weigh your team size, budget, and goals. Then test a few free trials. In the end, pick the tool that fits your workflows best.
Key takeaways
- Free BPM software helps you create, edit, and automate business processes.
- Options range from single-user tools like Bizagi Modeler to enterprise suites.
- Many tools offer free plans or trials, so you can test before you buy.
- BPM tools help outsourcing teams follow clear steps and cut mistakes.
- The best pick depends on your team size, budget, and workflow needs.
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