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The 10 best (free) BPM software tools to boost your productivity

Best BPM software

Whether it’s free BPM software or a subscribed plan, looking for the right software can be a confusing and time-consuming process.

It takes time to differentiate between cheap versus expensive. How many features the product has versus how many you need. Lastly, whether or not you need additional expertise to even use the product, and so on.

There are several free BPM software options available that are more than adequate for even enterprise solutions. 

Some are even open-source, while others come in the form of free trial periods. Along with it is the intent to eventually sell you a complete or more feature-full product.

What is a BPM software?

BPM.com defines business process management as: 

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A discipline involving any combination of modeling, automation, execution, control, measurement and optimization of business activity flows, in support of enterprise goals, spanning systems, employees, customers, and partners within and beyond the enterprise boundaries.

In simpler terms, a BPM software is anything that lets you create, edit, and use processes in your business. This can be on a smaller scale (individual use) or it could be a scaled-up enterprise solution, designed to manage hundreds of processes, automate manual tasks, and generally optimize workflows in a company.

This can be on a smaller scale (individual use) or it could be a scaled-up enterprise solution. It is designed to manage hundreds of processes, automate manual tasks, and generally optimize workflows in a company.

Utilizing (free) BPM software in the outsourcing industry

How to use BPM for BPO

BPM software is an important part of the business process outsourcing industry. If you’re outsourcing any kind of work, you’re dealing with remote teams. Remote teams depend on highly organized and well-documented processes to succeed. If you don’t take the proper steps to manage your remote teams, they will fail.

Remote teams depend on highly organized and well-documented processes to succeed. Thus, if you don’t take the proper steps to manage your remote teams, they will fail.

Integrating BPM software in customer service

Let’s look at an example: Utilizing a free BPM software or a subscribed plan in an outsourced customer service department.

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Outsourcing customer service representatives are extremely common, and any company serious about providing high-quality, reliable customer service will have some kind of system in place.

This helps educate their representatives about the proper policy and procedure for dealing with customer queries.

By understanding BPM and how you can use it to streamline your internal processes, you can be sure you’re offering the best quality customer service possible.

You’ll also save time and money by automating tasks. More so, reduce failure rate by simplifying complex processes into a series of straightforward tasks.

Some of the problems faced by outsourcing customer service representatives include: 

  • Communication, which can be even more difficult if English is not the first language of the representative.
  • Complexity, where your product/service is complex and requires some kind of specialized knowledge or a steep learning curve to truly grasp how things work.
  • Compliance, and knowing how to deal with certain queries. Enforcing and policing your policies and procedures can be a time-consuming task in its own right.

All of these problems can be addressed through a free BPM software or a paid BPM software plan:

  • Communication is simplified because key information is presented in the process document. 
  • Complexity is removed because the process breaks down the problem into a series of simple steps that anyone can follow, regardless of their expertise level. 
  • Compliance is made easy as well. You can use approvals and task assignments to make sure things are done as they should be, with automated messages and notifications to bring in different members of your team, as and when.

In principle, this allows you to assign complex procedures to virtual assistants, who will be able to work through and complete tasks way above their pay grade. That’s the power of process management.

The 10 best free BPM software

There’s a lot of BPM software available out there. Rather than offer an arbitrary list of software that tick all of the same boxes, here’s a breakdown of each of the best free BPM software (or at least, those with a free option) available on the market right now.

Bizagi Modeler

Bizagi Modeler is a free BPM software (for single users). It used to build, optimize, and publish process diagrams.

It is one of the more diagram-focused choices on the list, leaning heavily into BPMN (Business Process Model and Notation).

It has a useful cloud-collaboration environment so processes can be stored and worked on from a central location. This will help you improve compliance and generally make it easier for users to follow your processes.

Bizagi Modeler is a great, affordable open-source solution for smaller teams interested in process modeling.

Process Street

Process Street is an easy to use BPM software aimed at making recurring processes fast and fun for teams everywhere. 

You can manage your team’s business processes and SOPs from a simple, responsive interface. Create rich, dynamic checklists to streamline your workflows, and share and collaborate with your team.

Process Street has a great free BPM software option. It also has a few business tiers if you want more users and functionality (but you can already do a lot with the free trial).

Conditional logic and dynamic due dates make it easy to build complex, responsive processes for just about any application. 

Rich form fields also mean you can pack as much (or as little!) information into your processes as you need.

Another perk of Process Street is the huge library of premade templates available. There are checklists for pretty much everything you could think of, from client onboarding and hotel management to ISO auditing, marketing, and improving processes.



Integrify is a BPM software solution for large enterprises looking to use business process automation to streamline processes that typically would have a high degree of human intervention.

There’s also a focus on integration, with an Open REST API. 

Integrify uses process flow diagrams to map out processes, so there’s a bit of a learning curve involved. However, it shouldn’t be a problem for anyone with a basic grasp of BPMN.

Subscriptions start at $40/month per user, but there is a limited free BPM software trial available. 

For larger enterprises with a bigger budget wanting a scalable process mapping solution, this might be what you’re looking for.


FlowForma is the go-to no-code BPM software for Office 365 integration.

That is to say, FlowForma is an award-winning Office 365 app. It is a great solution for companies with established, less-flexible systems that need to be able to integrate with Office 365.

FlowForma offers a range of different products under the umbrella of “process automation”. 

This includes FlowForma Engage (a business vetting process), FlowForma Connect (a workflow integration tool), FlowForma Simplify (reusable forms you can build out yourself), FlowForma Collaborate (a collaborative workflow management tool), FlowForma Decision (decision making software), and about a half dozen more.

Needless to say, FlowForma is a formidable suite of BPM tools. However, with so much on offer, split between so many products, the learning curve can be quite steep. 

But, if you have the time and money to invest in it, FlowForma is one of the best options out there for large enterprises.

A 30-day free BPM software trial is available, after which the plan is $950 per month.



PegaSystems offers a case lifecycle management tool for building business applications.

This tool allows you to build out a process flow using their outcome-driven case framework. Each case is defined by their stages, which is intended to match the way people naturally talk about their work. For each stage, there is a separate list of tasks.

It’s kind of like processes-within-processes, and it can be quite powerful for use cases with complex, interlinked processes.

PegaSystems also has a Robotic Process Automation (RPA) solution, for automating simple tasks.

Pricing is tailored to the needs of each client, and they also offer a free BPM software trial. Its full BPM software functionality starts from $200 per month.

Best BPM software
Best BPM software



Signavio offers a complete Business Transformation Suite. It allows you to build process models with tracking and process editing on one single platform.

With multiple BPM related products including Signavio Process Manager, Signavio Workflow Accelerator, Signavio Process Intelligence, and Signavio Collaboration Hub, there’s a lot of potential if you’re able to pocket the $2000 per year per user price tag. 

Though of course, there is a 30-day free trial available.

This is an ideal option to consider for large organizations and enterprise use cases.



Nintex is a workflow automation tool that shines for its advanced Intelligent Process Automation (IPA) solutions. Their approach is people-driven design, with an emphasis on collaboration and process improvement.

Nintex can streamline complicated processes by offering dynamic and responsive processes by using logic parameters. This BPM tool also has other integration options available. 

Nintex offers a 30-day free BPM software trial and, afterwhich, it’s $950 per month.



Agiloft, as the name may imply, is an agile enterprise software suite. It includes a BPM solution with customizable rules, task templates, and collaborative features. 

The definition of “agile” takes from its original meaning “quick, adaptable, and resourceful,” rather than referring to a particular software development methodology.

Agiloft offers a free solution for businesses that don’t require much functionality. Its paid subscription pricing starts at $45 per month per user.


Fujitsu Software Interstage is an agile BPM software that offers advanced BPMN functionality for enterprise users.

What makes Interstage stand out is their proprietary Automated Process Discovery technology. It aims to help users discover inefficiencies in their processes, and identify which processes to target for improvement.

There are also a bunch of process analytics solutions they provide alongside this like Business Activity Monitoring for keeping track of KPIs.

Pricing plans are not available on the website. However, there is a free BPM software trial available (upon request).



Camunda is a robust and powerful execution engine for BPMN process maps including Decision Model and Notation (DMN), and decision engine.

A lightweight and highly scalable platform with powerful REST APIs and great scripting integration support.

For users who want a more technical approach to dig their teeth into, Camunda can also be used as a container service in JBoss, Tomcat, or other application servers. Especially for running multiple applications without the need to sever individual processing engines.

You’ll have to contact Camunda for a custom price plan. A free trial is also available upon request. 

As you can see, all BPM software we have listed above offers a free plan for a limited time period. This will help you test out whether your chosen software is compatible with your type of business industry. 

More so, if you require added features, you may also subscribe to each BPM software’s paid plan. 

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Outsource Accelerator is the trusted source of independent information, advisory and expert implementation of Business Process Outsourcing (BPO)

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About Derek Gallimore

Derek Gallimore has been in business for 20 years, outsourcing for over eight years, and has been living in Manila (the heart of global outsourcing) since 2014. Derek is the founder and CEO of Outsource Accelerator, and is regarded as a leading expert on all things outsourcing.