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The ultimate guide to contractor onboarding

The ultimate guide to contractor onboarding

One of the most crucial practices a company must do when there is a new hire is to give a comprehensive and systematic briefing. 

The organization must provide a proper walk-through of the company and the job itself, as it will set the expectations of the recent employee to join the team.

While contractor onboarding is essential for the company, not all businesses have a streamlined procedure. It often leads to employees needing help with the basics. 

A newly hired employee should understand every bit and piece of what they will expect once they start working for the organization. The company history, work schedule, communication platforms, and project assignment are included in every onboarding session.

Make it easier for new contractors to be on board with the company. This article will guide you through the contractor onboarding process.

What is contractor onboarding?

Contractor onboarding is a defined procedure that newly engaged contractors go through before or immediately after starting their work. Its goals are to increase efficiency and lower risks. 

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Human resources (HR) spearhead the process and explain how the workflow will happen. It helps the HR staff determine and evaluate the newly hired contractor’s first few work days. 

The onboarding process gives the new contractor a solid background of the company they will enter. Aside from the company background, the HR staff and the supervisors will introduce the project scope.

What is contractor onboarding
What is contractor onboarding

Why is contractor onboarding important?

Onboarding is crucial as it can make or break a new team member’s impression of the company. If the company has a streamlined process, there is a high chance of getting good impressions regarding the company. 

A disorganized onboarding process can often mislead the recent employee on how things run inside the organization. 

The dangers of contractors’ safety practices and attitudes toward the company’s safety culture are generally reduced by onboarding programs. 

It establishes consistency in the safety rules followed by all other employees, encouraging them to accept and adhere to the safety culture wanted in that specific organization. 

To sum it up, an effective onboarding system speeds up workplace productivity for the whole team. Most companies need to realize this, but a streamlined orientation results in more benefits. One thing to ensure is to create an organized overall onboarding strategy. 

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Why is contractor onboarding important
Why is contractor onboarding important

A step-by-step guide to contractor onboarding

Reduce the hassle of welcoming new contractors during onboarding. Here are a few essential steps to give employees a fresh start:

Step 1: Prepare all documents beforehand

Paperwork is one of the legal requirements that the company should prepare for onboarding. Some of the legal documents new contractors must sign as soon as they start onboarding include:

  • Tax documents (e.g., W-8 or W-9s)
  • Letter of intent
  • NDA or confidentiality agreement
  • Payment information
  • Employee handbook
  • Contracts or agreement

Step 2: Provide access to all organizational tools

File access is another requirement for the onboarding process. Contractors need to learn how things work out within the organization by seeing all the team’s files within their respective departments.

The HR staff should also give access to communication tools the organization utilizes to ensure the new employee knows where to connect with the whole team. 

Step 3: Offer pieces of training 

Understanding organizational workflows is easier through pieces of training. The recently hired contractor can better comprehend their daily task if someone from the team can provide the proper training. Nothing better than a hands-on experience before the actual work. 

It is necessary, especially for complex software or tools that the company uses daily. It can also save some time for complications if something happens at work.

Step 4: Review everything before officially starting

After everything is set, make sure to offer a quick refresher before the first day. It is vital to test if the training and requirements are all done. 

Allot a day or two before the actual work day to review everything to ensure you get everything. Check all essential files or training before going through onboarding with the team. It lessens the possibility of slowing down work progress. 

Why is contractor onboarding important A step-by-step guide to contractor onboarding
Why is contractor onboarding important
A step-by-step guide to contractor onboarding

Give contractors a meaningful onboarding process.

There are times when organizations need to prioritize the importance of a seamless contractor onboarding process. They want the new employee to start as soon as possible, even without knowing and doing the basics. It often leads to the contractor feeling lost along the way.

Avoid unnecessary risks and unproductivity by doing a consistent onboarding standard practice for every new contractor. It makes things smoother and easier to manage the team. 

An effective contractor onboarding program might serve as a model for future recruiting procedures. It is crucial if you intend to scale your operations.

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Derek Gallimore has been in business for 20 years, outsourcing for over eight years, and has been living in Manila (the heart of global outsourcing) since 2014. Derek is the founder and CEO of Outsource Accelerator, and is regarded as a leading expert on all things outsourcing.