15 best business mileage tracker apps in 2026
List of business mileage tracker apps
- Zoho Expense
- Drivenotes
- Hurdlr
- Simple
- TripLog
- MileIQ
- Everlance
- QuickBooks Online
- MileageWise
- FreshBooks
- Shoeboxed
- Fyle
- Stride
- Easy Expense
- Timeero
Tracking business mileage manually can be frustrating and prone to error, especially for employees who are constantly on the move. Sales representatives, consultants, and field technicians often rely on handwritten notes, spreadsheets, or memory to log their trips.
Missed entries, inaccurate records, or lost receipts can lead to reimbursement delays, tax reporting issues, and unnecessary stress.
A business mileage tracker helps solve these problems. It is a mobile or desktop application designed to record and organize mileage for work-related travel automatically. These apps help businesses and employees stay accurate and compliant without wasting time on manual logging.
This article highlights the 15 best business mileage tracker apps in 2026, selected for their reliability, ease of use, and advanced features.
Whether you’re a freelancer, a small business owner, or part of a large team, this guide will help you find the right mileage tracker to streamline your travel reporting and reclaim valuable time.
How business mileage tracker apps work
Logging business mileage manually can feel like a constant hassle, easy to forget, difficult to organize, and time-consuming to report.
A business mileage tracker app simplifies this process by using smart technology to automatically record and organize trips:
Automatic trip detection
Most business mileage tracker apps use your smartphone’s GPS to detect when a trip begins and ends.
Once driving is detected, the app records start and stop locations, time, distance, and route, all in the background without needing manual input. This automation eliminates the need to manually remember or log every trip.
Trip classification
After a trip is logged, users can label it as either “business” or “personal” with a quick swipe or tap. Over time, many apps learn user behavior and automatically classify frequent or recurring trips based on past input. It helps reduce the time spent sorting through travel history.
Report generation
Mileage tracker apps compile trip data into detailed, organized reports. These reports are often formatted to meet tax authority standards, making them suitable for tax deductions or company reimbursements.
Users can export reports monthly, quarterly, or as needed, no spreadsheets required.
Accounting integrations
Advanced apps offer direct integration with accounting platforms like QuickBooks or expense management tools. This allows trip data to flow seamlessly into financial records, reducing errors and improving bookkeeping accuracy.
A business mileage tracker app takes the guesswork out of logging trips, making tracking faster, more accurate, and less stressful.
Importance of using a business mileage tracker
Missing trip details or logging inaccurate distances can lead to lost money, missed deductions, or reimbursement issues.
A business mileage tracker takes the stress out of this process and brings real value to individuals and companies alike:
Maximize tax deductions
Every work-related mile can add up to significant savings during tax season. For self-employed individuals or small business owners, tracking mileage is crucial for claiming deductions using the IRS standard mileage rate or the actual expense method.
A tracker records the data needed, trip dates, distances, and business purposes, so no eligible miles are missed.
Accurate employee reimbursement
Companies often reimburse employees who use personal vehicles for business travel. Inaccurate or vague mileage logs can lead to overpayment, underpayment, or disputes.
A business mileage tracker provides a consistent and verifiable way to calculate reimbursement, helping employers pay fairly and employees get properly compensated.
Maintain IRS compliance
The IRS requires detailed mileage records for deductions or audits. A mileage tracking app captures all required details (e.g., time, location, and trip purpose) without relying on memory or handwritten notes.
Having complete logs protects users during audits and reduces the risk of penalties.
Save time and improve accuracy
Manual mileage tracking is not only tedious but prone to mistakes. A business mileage tracker automates the process, reducing errors and saving hours each month.
Accurate records lead to better financial reporting and more confidence during tax filing or expense reviews.
Using a business mileage tracker brings clarity, accuracy, and peace of mind to anyone who drives for work.
Top 15 business mileage tracker apps for 2026
Take a look at the 15 best business mileage tracker apps businesses can use for their teams:
1. Zoho Expense
Zoho Expense gives users four flexible options to track mileage: Via GPS, manual entry, odometer readings, or by selecting start and end points on a map.
In addition to mileage tracking, it offers receipt scanning, customer and project tracking, and basic audit trails. Businesses can access unlimited email, phone, and remote support with paid plans.
The free version supports up to three users, while premium plans start at $12/month, billed annually, making it ideal for small to mid-sized teams.
2. Drivenotes
Drivenotes allows users to track trips based on speed or log them manually or automatically. Its smart trip classification feature tags mileage as business or personal based on set working hours.
Users can download IRS-compliant reports in PDF or Excel format at any time. The free plan offers up to 15 trips monthly, while the paid version starts at $11/month.
3. Hurdlr
Hurdlr is more than just a mileage tracker; it’s a complete financial management tool for freelancers and gig workers. Users can track income, expenses, and taxes while logging business mileage.
It connects directly to Uber, Lyft, Airbnb, and more, and syncs with bank accounts for real-time tracking. The free version includes manual tracking only, while automatic tracking starts with the Premium plan at $8.34/month (billed annually).
It’s perfect for independent workers needing both mileage and expense management.
4. Simple
Simple offers unlimited, automatic GPS-based mileage tracking with no trip limits. Designed with gig economy drivers in mind, it includes SmartShare analytics to track revenue, locate high-demand areas, and connect with other drivers.
Drivers receive route recommendations based on historical data, which helps increase their earnings. Simple focuses on real-time insights, making it a strong option for rideshare drivers and delivery professionals who want both mileage tracking and community-driven business intelligence built into one app.
5. TripLog
TripLog tracks mileage across multiple vehicles and drivers, making it ideal for companies managing fleets or employee reimbursements. It supports both manual and automatic tracking, Bluetooth vehicle connections, and even works with mileage hardware.
Users can snap receipt photos and integrate expense data with platforms like QuickBooks, Xero, and ADP. The free version supports five vehicles and 40 trips per month.
Paid plans start at $5.99/month, with higher tiers available for teams and enterprise users.
6. MileIQ
MileIQ utilizes automatic trip detection and intelligent route flagging to accurately log business mileage without requiring manual input.
Users can automatically set work hours to separate personal and business trips. It exports IRS-compliant reports and integrates smoothly with FreshBooks and Excel.
The free version allows up to 40 trips monthly, while the full version is priced at $5.99/month or $59.99/year. It’s an excellent option for professionals looking for a reliable and minimalist mileage tracker.
7. Everlance
Everlance offers a clean interface and automatic trip classification based on work hours, frequent locations, or custom rules. Users can track expenses by snapping photos of receipts or syncing accounts.
Managers get access to real-time trip data once a drive is classified as work-related. The platform also generates IRS-compliant mileage logs and tax reports.
The free version supports 30 automatic trips per month, while the business version starts at $12/user/month, making it a solid choice for teams.
8. QuickBooks Online
QuickBooks Online integrates mileage tracking directly into its accounting system, making it ideal for businesses that want everything in one place.
Users can log trips through the mobile app, categorize them, and export IRS-ready reports without switching platforms. Staff can be granted limited access, and mileage data flows smoothly into expense reports and tax forms.
While it may not match the precision of specialist apps, QuickBooks keeps financial records clean and centralized for easier reporting and compliance.
9. MileageWise
MileageWise focuses on audit-proof mileage logs, making it a top choice for IRS compliance. The app checks every entry against 70 potential red flags before finalizing reports.
Users can save frequent addresses and rebuild forgotten trips using Google Timeline and AI-generated logs. All data is securely stored for a period of six years, in accordance with IRS requirements.
Although less flashy than competitors, MileageWise gives peace of mind to users who prioritize accurate, compliant logs over convenience or visual design.
10. FreshBooks
FreshBooks offers built-in mileage tracking that ties directly into its invoicing and expense tools. The mobile app lets users auto-track or manually log trips, tag drives as business or personal, and export tax-ready reports in PDF or CSV format.
Local mileage rates are displayed in real time, giving users clear visibility into deductions. It’s best for light or occasional mileage needs. Frequent drivers may notice battery drain and fewer team controls, but for light use, FreshBooks keeps records organized.
11. Shoeboxed
Shoeboxed combines unlimited mileage tracking with receipt capture for a complete audit trail. Users can track trips in the app using GPS, then pair them with paper or digital receipts using OCR and human verification.
All data lands in a searchable archive and can be exported into IRS-compliant reports. Shoeboxed integrates with QuickBooks, streamlining expense entry.
Though mailing receipts takes time and plans cost more than mileage-only apps, it’s a strong pick for businesses focused on audit-ready documentation.
12. Fyle
Fyle tracks mileage using Google Maps and links it to a complete expense management system. Employees enter start and end points, and the platform calculates mileage based on custom company rates.
It handles recurring routes and integrates with corporate cards to send real-time alerts for transactions. Receipts can be submitted via text for instant reconciliation.
Fyle automates mileage, card expenses, and reimbursements in one platform, making it ideal for finance teams that want full visibility and control.
13. Stride
Stride offers automatic mileage tracking tailored for freelancers, rideshare drivers, and solopreneurs. The app logs miles in the background, calculates deductions, and generates IRS-compliant reports.
It also helps identify additional tax-saving opportunities, giving users more confidence during filing season. As a free solution, it stands out for independent workers who want a simple, accurate mileage tracker without added cost.
Stride makes it easy to stay tax-ready without the complexity of managing a full expense system.
14. Easy Expense
Easy Expense offers a free, user-friendly solution for tracking both expenses and business mileage. Users can quickly add categories, merchant details, and trip data without switching screens, making daily tracking simple and fast.
Built-in reports provide clear financial insights, helping users stay organized and focused. The app receives praise for its responsive customer support and clean interface.
15. Timeero
Timeero combines GPS-based mileage tracking with employee time tracking, making it ideal for businesses managing remote or mobile teams.
The app captures employee hours, trip routes, and mileage in real time, providing accurate records for payroll and reimbursements.
Employers can view who is working, where they are, and how far they’ve traveled, all in one dashboard.
Business mileage tracker apps FAQs
Business mileage tracker apps often raise common questions about usability, accuracy, and tax compliance:
Can mileage tracker apps run in the background?
Yes. Most mileage apps run in the background using GPS to detect movement. This allows users to track trips automatically without opening the app every time they drive.
Do these apps work without cell service?
Many apps log trips using GPS, not cellular data. Trips still record without service and sync later when a connection becomes available.
Are business and personal trips easy to separate?
Users can quickly classify trips by swiping or tapping inside the app. Some tools even auto-classify drives based on time of day or location patterns.
A reliable mileage tracker simplifies tax prep, saves time, and keeps records accurate. Choosing the right app depends on your driving habits and business needs.
Independent
