Outsourcing has become popular over recent years thanks to advances in technology and industries adopting remote work. Your business can now outsource various tasks – such as your accounting operations.
What was only an option for large companies is now available for everyone. Since all organizations have payroll, compliance, and reporting requirements, you can rely on an outsourced accounting team to do it all.
Definition of accounting outsourcing
Accounting outsourcing is when a business hires a third-party service provider to complete its accounting and finance functions.
Accountants from business process outsourcing (BPO) providers can handle all the finance functions of the business.
These include bookkeeping, payroll, financial reports, management accounting, tax, accounts payable and receivable, and following up debtors, among other related outsourced accounting services.
Is accounting outsourcing in the Philippines a good idea?
Accounting outsourcing is one of the top sectors of outsourcing in the Philippines. It’s one of the most popular ways businesses save time and money while maintaining professional services.
There are many benefits to outsourcing your accounting functions to a company in the Philippines, including:
- Highly-skilled employees. The country has a strong talent pool of experienced professionals in the field. Qualified Filipino CPAs are experts in international taxation and accounting standards, procedures, regulations, and systems.
- Adaptable staff. It is easy for Filipinos to adjust and adapt to different processes. They are also open to learning new things.
- Seamless communication. English is among the primary languages in the country. Filipino professionals are confident and fluent in expressing themselves in the language.
- Premium service. Gone are the days of companies seeking to outsource to hire the cheapest services. Accounting outsourcing providers only employ highly skilled accountants to ensure a premium service. These BPO firms ensure that you get your money’s worth at all times.
3 main accounting functions
It’s admittedly difficult to find an accounting outsourcing firm in the Philippines that provides the entirety of accounting services. However, a good tip is to seek a company that performs these three main functions:
Taxes and compliance
Tax preparation and compliance are two of the most important aspects of business management. Taxes are a business’s expense, and if you pay too much or too little in taxes, it can be detrimental to your company.
On the other hand, if you don’t take the time to prepare your records correctly, you may find yourself facing an audit or even tax fraud charges.
An accounting outsourcing firm ensures that companies comply with tax laws by filing tax returns and providing advice on tax filing issues.
They also work with external tax authorities like the Internal Revenue Service (IRS) for the US or Her Majesty’s Revenue and Customs (HMRC) for the UK.
Financial statements are the primary communication tool in financial reporting. They provide a comprehensive view of the company’s assets, liabilities, owner’s equity, and cash flows.
This is a main accounting function because it provides a snapshot of your organization’s financial status at a given point in time.
Financial statements include two main documents:
- Balance sheet – It showcases the assets, liabilities, and equity on a given date.
- Income statement – This shows sales revenue over a period of time.
Accounts receivable refers to the amount of money that a company is owed by its customers.
This is a major asset on the balance sheet. It’s important for businesses to collect money from their customers as soon as possible, as uncollected funds can be costly to the organization.
Outsourcing this accounting function to the Philippines means you can reduce costs associated with collecting unpaid invoices.
The do’s of accounting outsourcing
For your peace of mind, you would want to ensure a good business relationship with your remote team.
Here are things you should do when outsourcing your accounting services in the Philippines:
Establish ongoing responsibilities and communication
It is recommended to determine the roles and responsibilities of your accounting outsourcing team to ensure efficiency. Ask yourself if you’d like to give them access to all of your accounts to sync with your other books or not.
Additionally, decide which communication channel you would prefer to use and inform them.
Smoothing all this at the beginning will eliminate any misunderstandings. It will lay a solid relationship between you and your remote accountants.
Make information transfer easy
There are inherent risks to sending sensitive financial information through the internet. This is why you need a secure channel to manage your documents. You can use various tools and software that could help make data transfer easy.
Moreover, it is ideal to organize your accounting data in a comprehensible manner so your remote team can understand them immediately whenever they are working on it.
Stay in tune with your financials
Review both your financial and management reports to stay updated with your performance. This will help you gain insight into your business operations.
You can also use this chance to double-check your accounting outsourcing team’s work.
Every business needs to report its finances for compliance so make sure that your data adds up. Staying tuned with your financials will also prevent cash flow problems and help you make better business decisions in the future.
The don’ts of accounting outsourcing
There are common mistakes people make when outsourcing their accounting work to a service provider.
When acquiring accounting outsourcing service, don’t:
Forget to define your goals
Before you hire an external team, do not forget to make a list of reasons why you are going to outsource your accounting and the services you want to outsource. It is good to determine your goals from the start so your staff would know what to work for.
Delegate accounting tasks that are time-consuming and require skill and a lot of attention. This way, you will have plenty of free time to focus on the management and marketing aspects of your business.
Choose a firm with unaligned values
Choosing a firm with a different vision from yours will not help the company. It’s crucial to collaborate with a remote team that aligns with your values.
Basically, find an outsourcing provider that has the same missions and goals as your brand.
Working with a like-minded organization will help build a good relationship between your in-house team and remote staff. A shared goal ensures the fast growth and development of your company.
Partner with someone who doesn’t understand your business
Partnering up with an accounting outsourcing team that doesn’t know your brand is a magnet for misunderstandings.
When outsourcing, find a BPO firm that will do an in-depth discovery process with your company to discover your needs. This way, they can tailor unique solutions that will work for you.
Benefits of accounting outsourcing services
Today, accounting, bookkeeping services, and finance and accounting functions are being outsourced by the majority of organizations.
Here are the main benefits of accounting outsourcing services:
Recruiting an outsourced accounting service is frequently less expensive and more cost-efficient than hiring in-house financial personnel.
Additionally, accounting outsourcing services eliminate the related overhead expenses.
Accounting outsourcing services have numerous sets of eyes on your processing transactions and reporting, resulting in enhanced internal controls.
Fraud may never be ruled out entirely. Even so, a committed staff with knowledge of accounting best practices will be significantly more likely to identify an anomaly than a single individual who is likely overworked and overburdened.
Accounting outsourcing experts take a proactive approach to managing your finances. They recommend changes or improvements that could help you meet your business goals, such as increasing sales or cutting down costs.
They’ll look at your business as a whole, taking into account factors like cash flow and profitability, and then work with you to create strategies to help improve these aspects of your business.
Introducing Staff Domain
Finances are not always easy to handle, whatever your company size is. That’s why Staff Domain is here to help you with your accounting and staffing needs.
Staff Domain builds and nurtures high-performing offshore teams in the Philippines to assist small and medium enterprises around the world.
This company’s research-backed methodology is based on businesses that successfully offshore ensure they provide the best pool of talent, industry-leading processes, and world-class technology.
As an Australian BPO services provider, Staff Domain aims to provide premium service that is worth your time and investment. Its accounting professionals ensure consistent productivity and efficiency to support your outsourced accounting services and other business processes.
Let your business grow now with the help of Staff Domain.