HR assistant job description

Job description template: HR assistant

Company overview

At [Company Name], we are dedicated to creating a positive and inclusive work environment where our employees can thrive.

Our people are our most valuable asset, and we are committed to providing them with the support and resources they need to succeed.

About the role

• Position: HR assistant
• Location: [Insert location]
• Department: HR department
• Reports to: [Insert Supervisor/Manager Title]

Key responsibilities

Recruitment support

• Assist in recruitment by posting job openings, reviewing resumes, and scheduling interviews
• Conduct initial screenings of candidates and gather necessary documents for employment verification
• Coordinate onboarding activities for new hires, including paperwork and orientation

Employee records management

• Maintain and update employee records, including personal information, benefits, and attendance
• Ensure the accuracy and confidentiality of employee data in compliance with relevant laws and regulations
• Assist in the preparation of HR reports and analytics as needed

Benefits administration

• Support benefits enrollment and assist employees with benefits-related inquiries
• Collaborate with benefits providers to resolve issues and ensure timely claims processing
• Keep abreast of changes in benefits programs and communicate updates to employees

Payroll assistance

• Assist in payroll processing by verifying timesheets, tracking attendance, and addressing payroll-related inquiries
• Collaborate with the finance department to ensure accurate and timely employee payment
• Maintain payroll records and assist in year-end tax reporting

HR compliance

• Ensure compliance with labor laws and regulations by staying informed about legal requirements
• Assist in the implementation and communication of HR policies and procedures
• Assist in conducting audits to ensure adherence to company policies and legal requirements

Employee relations

• Act as a point of contact for employees’ inquiries and concerns, directing them to the appropriate HR personnel
• Assist in organizing employee engagement activities and events
• Handle basic employee relations matters with guidance from HR leadership

Training and development

• Coordinate training sessions and workshops, including scheduling, materials preparation, and participant registration
• Maintain training records and assist in evaluating the effectiveness of training programs

General administrative support

• Provide general administrative support to the HR team, including file maintenance, document preparation, and data entry
• Assist in the coordination of HR meetings, conferences, and special projects
• Manage the HR department’s email and phone inquiries promptly and professionally

Qualifications

• Previous experience in HR or administrative roles preferred
• Familiarity with HR software and systems is advantageous
• Strong communication skills, both written and verbal
• Excellent organizational skills with a keen attention to detail
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Knowledge of HR laws and regulations is a plus
• Strong problem-solving skills and a customer-oriented mindset

Educational requirements

High school diploma or equivalent; Bachelor’s degree in human resources or related field is a plus.

Working conditions

Location: [City, State]

Work environment: Collaborative and dynamic office space with opportunities for growth and development.

How to apply

To apply for the HR assistant role, please submit your resume and a cover letter detailing your relevant experience and qualifications to [email address]. Please include “HR Assistant Application” in the subject line of your email.

Benefits of joining [Company Name]

As an HR assistant with [Company Name], you can enjoy the following benefits in working with us:

• Competitive salary
• Health and dental insurance
• Retirement savings plan
• Professional development opportunities
• Friendly and supportive team environment
• Employee assistance program

Application deadline

All applications for the HR Assistant position must be submitted by [insert application deadline here]. Applications received after this date will not be considered.

Please ensure that your application, including your resume and cover letter, is submitted before the deadline to be considered for this role. 

Thank you for your interest in joining our team at [Company Name].

*You can also review these interview questions for your aspiring HR assistant candidate here.