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Accounts receivable specialist job description

Job description template: Accounts receivable specialist

Company overview

At [Company Name], we are a leading [industry] company dedicated to providing exceptional [products/services] to our valued customers.

We have established a strong standing within the industry by emphasizing quality and ensuring customer satisfaction.

As we expand, we seek a skilled and detail-oriented accounts receivable specialist to join our finance team.

About the role

Position: Accounts receivable specialist

Location: [City, State]

Type: [Full-Time/Part-Time/Contract]

Reports to: [Supervisor/Manager/Team Lead]

As an accounts receivable specialist at [Company Name], you will play a critical role in managing our receivables and ensuring the timely and accurate processing of customer payments.

This position requires a keen eye for detail, excellent organizational skills, and strong analytical abilities.

You will collaborate closely with other finance team members and communicate with customers to resolve billing inquiries or disputes.

Key responsibilities

  • Generate and send accurate and timely customer invoices based on completed orders and services rendered
  • Record and process customer payments, ensuring they are properly allocated to the correct accounts
  • Monitor and follow up on outstanding payments, sending reminders and statements, and making collection calls as necessary
  • Reconcile customer accounts regularly, identifying and resolving any discrepancies or issues
  • Address customer inquiries and resolve billing disputes or discrepancies in a timely and professional manner
  • Prepare reports on accounts receivable status, aging, and collection activities for management

Qualifications and skills

  • High attention to detail and accuracy in managing invoices, payments, and reconciling accounts
  • Strong analytical skills that help with looking over financial data, finding patterns, and making smart choices
  • Excellent organizational skills to handle multiple tasks, meet deadlines, and prioritize work effectively
  • Clear and effective communication skills to build positive relationships with customers and colleagues
  • Proficiency in using accounting software and tools for invoicing, payment tracking, and generating reports
  • Problem-solving abilities to identify and resolve issues related to payments and customer inquiries

Educational requirements

A bachelor’s degree in accounting, finance, or a related field is ideal. Equivalent work experience in accounts receivable or related finance roles will also be considered.

Working conditions

This is a full-time position arranged for a hybrid work setup. The role involves working in an office environment, utilizing standard equipment and computer systems.

A schedule will be provided to indicate days when you can work remotely.

How to apply

To apply, please submit your resume and cover letter to [email address].

In your cover letter, briefly outline your relevant experience and explain why you would be a great fit for the role.

All applications are valued, but only shortlisted candidates will be contacted.

Benefits of joining [Company Name]

At [Company Name], we value our employees’ contributions and offer a competitive compensation package.

This includes salary commensurate with experience, health insurance, retirement plans, and professional growth and development opportunities.

We foster a positive work environment that promotes teamwork, collaboration, and creativity.

Application deadline

The deadline for applications is [Date]. We encourage interested candidates to apply as soon as possible, as we will begin conducting interviews immediately.

Join our finance team and contribute to our ongoing success at [Company Name]!

*You can also browse through this list of interview questions to help your hiring team find the most suitable accounts receivable specialist candidate. 

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