How to reduce business expenses in 7 ways

It’s 2021—we’re all still reeling in from the effects of the pandemic last year. Experts think that the global economy will feel the impact of the numerous lockdowns for years to come.

Reducing business expenses is a top priority that most owners have right now. With the right mindset and the right ways, cutting costs shouldn’t be a problem anymore.

Here are 7 ways to reduce business costs:

Investing in the right people

Employing and acquiring the right people for the job will make your company stronger and yield more profits over time. 

It’s already proven by years of research and data that working with competent people is beneficial. And rather than skimping out on cheaper, underqualified candidates, use this as an opportunity to make a continuous improvement plan with the rest of your employees.

a group of people standing next to each other
Investing in the right people

Delegating tasks correctly

Employees have their own set of skills. They usually wait out for the right opportunities to use them.


If you genuinely know your staff and workers, you know which roles they can fulfill and can’t. Delegating your employees to their weak areas will make the work process harder for them. 

Instead of forcing them to work on and buff their ‘weak’ spots out, why not introduce them to a crash course for general improvement?

Utilizing technology

A plethora of software, tools, and programs will make someone’s workload much more manageable. Don’t be afraid to automate specific repetitive tasks. Instead, use technology to your advantage.

Track expenses diligently

Avoid making a bookkeeping mistake and track your expenses closely. If possible, keep track of small costs that use petty cash. Those small amounts can quickly add up if not kept in check regularly.

Talk to your accountant and bookkeeper about what to do with the allocation for petty cash and abrupt expenses.

Modernize your office

The concept of having a green office started with the launch of Leadership in Energy and Environmental Design (LEED) and environmentalists think that workplaces and buildings should be more environmentally friendly. The U.S Green Building Council grants LEED-certified facilities. The more infrastructures utilize ecologically friendly processes, the better we are off for the future.

Did you know: Google achieved carbon neutrality in 2007.


Going paperless

As of the moment, most office dwellers are working from home. Most of the paperwork is getting turned into PDFs, emails, video calls, and more. There’s absolutely no need for pen and paper anymore—as long as workplaces adhere to e-signing, and online forms.

Solar-powered workplace

It may sound whimsical and a bit too ambitious, but having at least an 80% solar-powered workplace will make a difference. Alongside paperless workloads, motion detected lights, and other energy-saving tactics, a green (or an energy-neutral) office will be better off in the future.

Work remotely

No more commuting, no more leasing floors, and fewer takeout containers (ergo, lesser dining out expenses)—that’s what remote employees and employers love about working remotely. Circling back to ‘no more commuting,’ cars and public transportation are among the biggest contributing factors to air (and noise) pollution in the cities.

With a remote setup, it’s easier to lessen our carbon footprint, one step at a time.

Make long-term plans for cost-effectivity

When making long-term plans, it’s important to remember all the tribulations and the steps to take to get there. Make sure that your number one priority is the growth and development of your business, alongside the employees and workers.

Visualize your company within five years, ten, and fifteen. Having a clear idea of what to establish is part of the process of making a plan.

Outsource and offshore

Most companies prefer to delegate non-core tasks to third-party service providers. Though not limited to outsourcing and offshoring agencies, freelancers and independent contractors are usually on their roster.

It’s not a secret that outsourcing and offshoring are excellent ways to cut costs while maintaining quality and making the workload much lighter. 

reduce business expenses
Make long-term plans for cost-effectivity

Employing freelancers and independent contractors

While outsourcing and offshoring agencies may not be the best bet for small enterprises in the meantime, they can still expand their team via employing freelancers. 

Independent contractors and freelancers often work on an as-per-project or hourly basis without the costs of a salaried employee. That means you don’t have to worry about different workstations, insurances, benefits, and more, according to their contract.

There are many ways to reduce business expenses without drastic measures, such as laying off employees and personnel. When making a plan, make sure to stay open to other opinions, voices, and feedback from other people.

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