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Hiring a dedicated virtual assistant for travel management

Hiring a dedicated virtual assistant for travel management

Travel management has become essential to a company’s day-to-day operation as it grows and expands. Business leaders have to meet other clients from other parts of the world and make travel arrangements.

Travel plans for business meetings, conferences, or client visits may be time-consuming and difficult. Hiring a dedicated virtual assistant for travel management can be a great addition to your team.

Continue reading to learn about the benefits of hiring one in your organization. 

What is travel management?

Travel management is a specialization that focuses on coordinating business travel, tracking travel spending, and developing an overall travel plan.

It is a discipline to assist firms, and their workers in optimizing how they cope with their travel demands. Planning, arranging, and managing all elements of corporate travel falls under this category.

Some of the initiatives done by travel management specialists include:

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  • Booking flights
  • Arranging hotel reservations
  • Reserving for rental vehicles

It also includes managing travel expenditures, monitoring compliance with business standards, and assisting staff while on the road.

What is travel management?

Dedicated virtual assistant vs. In-house travel agents

Businesses have traditionally depended on in-house travel agents to manage their travel plans. However, as remote work and virtual teams have grown in popularity, employing a dedicated virtual assistant has become a practical option. 

Because in-house travel agents are company employees, the company must pay for their salary, benefits, and office space. Meanwhile, dedicated virtual assistants are independent contractors that work remotely.

The level of competence is another distinction. In-house travel agents are often qualified and preferred in travel management. But, their knowledge and experience may be confined to a particular business or location.

Dedicated virtual assistants have a more comprehensive knowledge because they deal with customers from diverse sectors. This benefits companies needing travel plans in different areas or nations.

Advantages of hiring a dedicated virtual assistant for travel management

Here are the following benefits of hiring a dedicated virtual assistant for travel management:


As mentioned, hiring a dedicated virtual assistant for travel management is a cost-effective alternative. As for an in-house travel agent, it can cost you a monthly salary of $XX-$XXX.

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Outsourcing firms like Wing Assistant provide a low monthly set charge worth $599/month for a starting offer. What makes it even more satisfactory is that it’s already for a 4-hour per five days service.

That’s why employing a dedicated virtual assistant and paying a low-cost fixed monthly fee is more viable.


Travel management can be time-consuming, particularly for companies that make many travel bookings. Hiring a dedicated virtual assistant frees up your time and lets you concentrate on more essential things like business growth or customer service.

Expertise in travel arrangements

Dedicated virtual assistants are knowledgeable about travel plans, which makes them an excellent asset to firms.

Wing Assistant’s specialized virtual assistants may retain and update data and collect information for marketing purposes. They are also well-skilled, experienced, have industry knowledge, and can identify the best offers and negotiate with vendors on your behalf. 

Flexibility in scheduling

Another advantage of having a dedicated virtual assistant for travel management is schedule flexibility. 

These VAs can work with your schedule to ensure your travel plans are made at the most convenient times for your company. In connection, Wing Assistant’s VAs are trained to work for you like regular team members.

A dedicated virtual assistant can also handle last-minute modifications to travel plans, ensuring your staff has a trouble-free trip.

Advantages of hiring a dedicated virtual assistant for travel management
Advantages of hiring a dedicated virtual assistant for travel management

Personalized travel arrangements

A dedicated virtual assistant may make personalized arrangements for a memorable experience in business travel. 

This level of customization is beneficial for companies that want to impress their staff on business trips.

Handle multiple tasks at once

Finally, a dedicated virtual assistant can juggle numerous jobs simultaneously, making them valuable to companies that book many business trips.

Dedicated virtual assistants can handle everything — from booking flights — to organizing transportation. As a result, business trips for your personnel will go off without a hitch.

Hire a dedicated virtual assistant from Wing Assistant

When it comes to helping businesses with their travel management needs, Wing Assistant is one of the outsourcing companies that offers fully managed virtual assistant solutions. 

This firm provides access to a group of skilled and dedicated VAs that can work around your busy schedule.

If you are looking for a legitimate outsourcing company that can provide you with a dedicated virtual assistant, look no further — contact Wing Assistant today!

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Derek Gallimore has been in business for 20 years, outsourcing for over eight years, and has been living in Manila (the heart of global outsourcing) since 2014. Derek is the founder and CEO of Outsource Accelerator, and is regarded as a leading expert on all things outsourcing.

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