Managing a company is hard work, especially during its first few stages. It isn’t too unheard of for entrepreneurs to spend too much time working on their business that they start to miss out on their relationships and hobbies. However, you don’t have to take on the challenge of growing your company by yourself; you can always choose to outsource tasks that are not central to your business. Choosing this option will not only make running the business easier, it will also boost your efficiency and productivity.
One of the tasks that experts advise entrepreneurs to outsource is payroll processing. This time-consuming function is concerned with processing and correcting your employees’ salary in a timely manner. What benefits will your company earn by outsourcing this process?
You save time and money.
As said before, payroll processing is a time consuming task all on its own. It’s pretty detail-oriented, and if you’re going to pass the task to a staff, you have to check that that person knows exactly how to keep your employees well-compensated. This means they must have a clear grasp of how to make sure that the employees are compensated commensurate to their contributions and salary grade and that their tax and other obligations are accurately deducted and recorded every month. If your company is made up of a small team, then payroll processing may be manageable; but if you’re working with a lot of employees or if the business is going through a growth spurt, the task can get pretty overwhelming.
Outsourcing your payroll to a service company costs a lot less time and money than directly hiring a person with the right credentials into your company. Unlike in-house hiring where you’ll consume time looking and sifting through applicants, outsourcing connects you with a team with experience in the field. A payroll company can easily pick up where you left off and accurately process your employees’ salary in time for the next payout. If you hire more people, you can simply sign up for a higher service package with the BPO instead of expanding your in-house payroll team.
Payroll errors are minimized.
There are many area-specific laws, rules, and best practices that one should consider when processing payroll. At the same time, the person or team handling the payroll should be familiar with the programs often used in the process, and they must keep themselves updated with the technology as it continues to change. Leaving this job to an already overwhelmed staff or a new employee with hardly any adequate training can compromise the integrity of the process and make it more prone to errors. This, in turn, can cause dissatisfaction among your employees and can even legal trouble for your business in the long run.
Outsourcing your payroll means that your payroll will be handled by a company that has experts and employees who are familiar with the rules and best practices in your specific area. They’ll take care of double checking calculations and making payroll adjustments, so you don’t have to worry about those. As long as you outsource to a reputable and dependable firm, payroll errors will be a thing of the past.
It’s more secure.
There will always be a degree of risk that comes with handling payroll duties in-house. Keeping sensitive data in your office or in an unsecured database, for one, makes the company vulnerable to information leaks, security breaches, or data tampering.
Outsourcing your payroll can minimize the occurrence of those potential problems. A BPO company that has made it its business to handle sensitive financial information is expected to enforce strict security protocols to keep their clients’ information safe. At the same time, using a third-party company to process your payroll encourages accountability and transparency within your company. Again, the key here is to outsource to a reliable and reputable payroll processing company.