10 Best benefit enrollment software to cut admin time
List of employee benefit enrollment software
Few things grind productivity to a halt faster than benefits enrollment. HR teams send out forms, chase down responses, cross-check spreadsheets, and somehow still field the same 20 questions about dental coverage.
Today’s best benefit enrollment software can automate these tedious tasks, centralize communication, and (most importantly) give employees the clarity they need to choose their benefits confidently.
According to an Optavise report, a common challenge for 53% of employers is that staff don’t fully understand their benefit offerings, which slows down enrollment.. Software that simplifies the process helps bridge this gap, and it saves HR time to focus on strategy rather than paperwork.
Here’s everything you need to know to choose the right benefits administration tool.
What is benefit enrollment software?
Benefit enrollment software is a digital tool that simplifies how employees choose and manage their workplace benefits. This includes health insurance, dental, vision, retirement plans, life insurance, etc.
Instead of relying on paper forms or disjointed systems, the software creates one streamlined platform where HR teams manage benefits plans and employees make selections.
It often includes automation features, integrations with payroll and insurance carriers, and real-time data updates.
Why use benefits administration tools?
Using software to handle benefits enrollment saves everyone time. Though it’s not just that. These tools or platforms are also improving accuracy, compliance, and employee experience.
Here’s how benefits enrollment tools can benefit your business and employees:
Reduced administrative workload
Automated reminders, pre-filled forms, and software integrations take repetitive tasks off HR’s plate. This frees up time for your team to focus on more strategic and people-focused responsibilities, rather than chasing paperwork or tracking down enrolment details.
Fewer errors
With digital inputs replacing manual data entry, the chances of typos, mismatched records, or misfiled documents drop significantly. This not only improves data accuracy but also prevents costly errors that could affect employee benefits or payroll.
Employee empowerment
Staff can easily compare plans, estimate their contributions, and make informed choices on their own time. This reduces dependency on HR and creates a smoother, more transparent enrolment experience for everyone involved.
Better compliance
Built-in features help you stay aligned with ACA, COBRA, and other employee benefits-related laws. The system flags potential issues early and ensures required documents and notifications are sent out on time, lowering your legal risk.
Faster onboarding
New hires can complete benefits enrolment as soon as they receive their login. That means there’s no need to wait on HR to get started.
This accelerates the entire onboarding process and helps new employees feel more supported and prepared from day one.
Key features to consider when shopping for benefit enrollment software
Every benefits platform works a little differently. Before you commit to a tool, it’s worth knowing which features make the process easier for you and your employees.
Keep an eye out for the following:
- Ease of use. Can employees navigate the system without asking for help?
- Carrier integrations. Does it connect directly with insurance providers?
- Customization. Can you tailor offerings to different roles or locations?
- Automation. Are there features for reminders, form submissions, and compliance tracking?
- Reporting. Does it give you clear insight into enrolment trends and costs?
- Mobile access. Can employees enrol on their phones or tablets?
- Customer support. Is there real-time help when you need it?
Choosing the right platform starts with knowing what your team and employees need most.
10 top benefit enrollment software
Here’s our list of the ten best benefits administration software, ranked in no particular order:
1. Remote
Remote is known for its global HR infrastructure, but its benefits administration platform is particularly strong for teams that hire internationally.
The software supports full compliance with local employment laws while centralizing benefits for global teams in one dashboard.
With Remote, HR can offer country-specific benefit packages while keeping everything aligned under one system. It’s ideal for fast-scaling companies with distributed workforces.
Key features
- Localized benefits administration in 180+ countries
- Automatic enrollment workflows
- Integrated with global payroll and tax compliance
- Customizable benefits by country and role
- Employee self-service portal
2. Namely
Namely is designed for mid-sized businesses that want customization without complexity. Its benefits module integrates seamlessly with payroll, onboarding, and performance management tools, creating a unified HR experience.
The platform’s user-friendly interface also makes it easy for employees to select plans and for HR to manage compliance. Its reporting tools are also known to be particularly strong because of their comprehensiveness.
Key features
- Built-in ACA compliance tracking
- Real-time benefits cost breakdowns
- Seamless payroll and benefits integration
- Customised benefits eligibility rules
- Employee support during open enrolment
3. Bennie
Bennie focuses on helping employees make smarter benefits decisions. It combines a robust software platform with a mobile app and licensed benefits advisors who employees can text in real time.
For HR teams, Bennie removes the guesswork and cuts down questions by giving employees direct access to support. It’s also known for its sleek interface and affordability.
Key features
- In-app chat with licensed benefits experts
- Plan comparison tools with estimated costs
- Custom employer dashboards
- Real-time enrolment data
- Mobile-friendly experience
4. Papaya Global
Papaya Global brings clarity and automation to global benefits administration. With support for over 150 countries, it streamlines payroll, compliance, and benefits in one easy-to-use dashboard.
Papaya is particularly valuable for businesses with international contractors or subsidiaries, offering automated local benefits enrollment and cost visibility.
Key features
- Local benefits management in 160+ countries
- Transparent cost tracking by region
- Automatic contract and compliance updates
- Self-service enrollment and document uploads
- Built-in analytics and audit trails
5. Maxwell Health
Maxwell Health is built specifically for benefits administration. It centralizes all benefits-related tasks, automates open enrollment, and simplifies decision-making for employees.
The platform integrates with leading carriers and payroll systems. It also has strong branding customization options, which are helpful for companies wanting to personalize the employee experience.
Key features
- Guided decision support for employees
- Centralized benefits library and resources
- Mobile and desktop accessibility
- Real-time syncing with insurance carriers
- Custom branded enrollment portals
6. ForUsAll
ForUsAll focuses on financial wellness benefits, particularly 401(k) and retirement plan administration. It automates plan management, compliance reporting, and employee education.
It’s a great add-on for companies that already use other HR tools but want deeper support for financial benefits.
Key features
- 401(k) administration with automated compliance
- Financial education modules for employees
- Employer contribution management
- Investment plan comparison tools
- Real-time reporting dashboards
7. OnPay
OnPay is an all-in-one payroll and HR platform with simple yet powerful benefits administration features. It’s best suited for small to mid-sized businesses looking for an affordable, no-fuss solution.
OnPay handles everything from onboarding to payroll deductions to benefit plan management in one intuitive system.
Key features
- Built-in benefits setup during onboarding
- Integrated payroll deductions
- Simple ACA compliance tracking
- Employee access to plan documents and elections
- Quick carrier setup and sync
8. Gusto
Gusto is one of the most popular HR platforms for small businesses, and for good reason. It combines ease of use with robust features, including benefits enrollment, compliance management, and onboarding.
Its transparent pricing and built-in guidance make it easy for both HR teams and employees to navigate benefits.
Key features
- Pre-built integrations with top insurance carriers
- Automatic deductions and eligibility tracking
- Employee education on benefits plans
- Centralized open enrollment tools
- Simple, modern UI for both admin and users
9. Rippling
Rippling connects HR, IT, and finance into one platform. Its benefits module stands out for its ability to manage everything from health plans to commuter benefits to FSA/HSA accounts with minimal friction.
The platform’s automation tools significantly reduce administrative time, and its onboarding flow includes benefits selection from the start.
Key features
- Full lifecycle benefits enrollment and management
- Automated updates for new hires and life events
- Real-time cost analysis and deductions
- Extensive integrations with carriers and payroll
- Global support and multilingual access
10. Deel
Deel is built for global hiring and compliance, with a benefits platform that supports international contractors and employees. Its standout feature is the ability to offer and manage benefits packages tailored to each country’s laws and expectations.
Whether you’re hiring someone in Germany or Brazil, Deel handles the benefits regulations so you don’t have to.
Key features
- Preconfigured country-specific benefit plans
- Automatic compliance and reporting
- Integrated payroll and tax filing
- Dashboard for global benefits insights
- Employee self-enrollment portal in multiple languages
Streamline your benefits administration
Benefit enrollment software creates a single source of truth for both employees and HR. You have a tool automating the boring parts of the process and enabling better decisions.
From financial wellness to full-service global compliance, today’s platforms are more powerful than ever. Whether your team is spread across a single city or multiple continents, there’s likely a tool in this list that fits your needs.
So, take a closer look. Compare features. Request demos. The less time you spend chasing forms, the more time you’ll have to focus on building a benefits strategy that works.
When staff truly grasp their benefits, they’re more likely to engage with those offerings. This active utilization, in turn, often leads to greater employee retention.
Independent
